Privacy Notice

Hodgens Global Privacy Notice for Clients Registration Number ZA526646.

Hodgens Global is a data controller and will collect and process your personal data in order to provide our services to you. We are required to explain to all clients the personal data we collect, how it is processed and the legal basis in which it is presented upon which we rely.

We are required to process your personal information when we have a contract with you for the provision of tax and accountancy services.

The personal data we collect, and use, will only be the minimum necessary to fulfil your requirements under contract with you.

In the following, we indicate the data we will collect and process in relation to you and why:

  1. Contact details (name, proof of ID, address, telephone number, email address);
  2. Any personal data that is required to provide you with advice and complete our service to you;
  3. Bank details for refunds that may be due to you from HMRC, the UK’s tax authority.

Your data may be processed as necessary to meet our legal obligation to verify your identification and your home address in compliance with anti-money laundering obligations, to which Hodgens Global must adhere.

Your data may be processed for the legitimate interests of Hodgens Global or a third party, for the purposes of maintaining contact and providing updates of our services or communicating legal or relevant updates. You will always be given the option to cease contact with Hodgens Global and not receive updates.

Hodgens Global treat the security of your data as a serious matter, with policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by those authorised persons who have a need to know in order to perform their duties and are under a duty to maintain the confidentiality and security of such information.

If personal data is transferred out with the EU we will ensure that adequate safeguards are in place, relying on an adequacy agreement or other contractual terms as appropriate.

Your information may be shared internally within Hodgens Global on a need to know basis as is appropriate for the service we are providing to you. We may also share your data with appropriate and trusted third parties where it is necessary for the services provided to you. Where we do so, we ensure that the appropriate contacts and security measures are in place to protect your personal data.

The service providers we use, and their sub-contractors, are AlterLedger and Xero, IT service and document storage providers, and confidential waste disposal services. Where we use these providers, we have appropriate contractual arrangements in place to ensure that these third parties do not use your data for their own purposes and that they keep the data secure.

When required to do so by law, we will share your data with the relevant Government authorities and regulators for compliance with our legal requirements.

Once our relationship with you has ended, we will hold on to the personal data in your file for at least six years. Your data will be securely destroyed when it is no longer required.

Your rights

As a data subject, your rights in relation to your personal data are listed as follows:

  • The right to access information about your personal data processed by Hodgens Global and to obtain a copy of it;
  • The right to require Hodgens Global to change any incorrect or incomplete data;
  • The right to object to the processing of your data where Hodgens Global is relying on its legitimate interests as the legal ground for processing; and
  • The right to require Hodgens Global to erase or stop processing your data in certain circumstances.

A fee will not generally be charged for exercising any of these rights unless your requests are unfounded or are manifestly excessive. If you would like to exercise any of these rights, or if you have any concerns about how your personal data is being processed, please contact our Data Compliance Manager on [email protected] or +447932953260.

If you continue to believe that Hodgens Global has not handled your personal data properly or has not complied with your rights, you may complain to the Information Commissioner. Contact details are available at www.ico.org.uk.

Hodgens Global has policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and not accessed except by authorized persons who have a need to know in order to perform their duties and confirm that these persons are under a duty to maintain the confidentiality and security of such information.

Hodgens Global Ltd employs third party suppliers to provide services which includes utilising the services of a credit reference agency (https://www.transunion.co.uk/legal-information/bureau-privacy-notice).

Changes to this privacy notice

The Company reserves the right to update or amend this privacy notice at any time.  We will update this page as the changes are made.  This notice was last updated on March 2nd, 2020.